Indian Company Master Data Made Simple
How to Add or Remove Directors from a Company
Step-by-step guide for changing board composition including appointment, resignation, and removal of directors with compliance requirements.
Prerequisites
- Valid DSC of existing director
- DIN for new director (if appointing)
- Board Resolution
- Consent letter (DIR-2)
- MCA portal login
Step-by-Step Instructions
Obtain DIN for New Director
New director must have active DIN. If not, apply for DIN through DIR-3 or include in SPICe+ for new companies. DIR-3 KYC must be current.
Conduct Board Meeting
Convene Board Meeting. Pass resolution for appointment/resignation/removal. Record in minutes. For appointment, obtain DIR-2 (consent to act).
Get Resignation Letter (if applicable)
If director is resigning, obtain dated resignation letter. Resignation is effective from date of filing or date mentioned in letter, whichever is later.
File Form DIR-12
Login to MCA portal. Download and fill DIR-12 with: CIN, director details, date of change, reason (appointment/resignation/change in designation).
Attach Required Documents
Attach: Board Resolution, DIR-2 (consent), Resignation letter (if applicable), DIR-8 (declaration of interest), Proof of identity.
Submit and Pay Fees
Sign with DSC of existing director. Submit form. Pay government fee (₹300-600 depending on company). Save SRN for tracking.
Update Company Records
Update Register of Directors, statutory registers, letterheads, website, and bank account authorized signatories.
Important Notes
Required Documents
- Board Resolution
- DIR-2 (Consent to act as Director)
- DIR-8 (Declaration of interest)
- Identity and address proof
- Board Resolution accepting resignation
- Resignation letter
- DIR-11 (Notice of resignation - optional)
- Special Resolution (if required)
- Board Resolution
- Opportunity of being heard proof